如何写英语邮件？

如何写英语邮件？

　工作中越来越多人面临到需要使用英文写邮件的时刻，而此时对方不是老外就是ABC或者外企领导之类。如何写一封简介明了、稳重流畅的商务信件?有哪些便捷灵活的句子可以套用?下面一起来看看吧!

一、邮件第一步：问候语

　Greeting

　一般最常使用的是Dear+收信人姓名。如果是寄信给长辈或领导、客户，加上称谓会比较正式，平级同事或合作伙伴直接写名字即可。

　当遇到收信人不确定的时候，比如转寄给某项目的相关人员，可以用

　To whom it mayconcern,(敬启者：)

　Dear Sir or Madam,

　格式需注意的是，所有greeting后面要加逗号，然后空一行开始信件正文。

　二、邮件第二步：告知目的

　Purpose

　在详细表述前，一般需要一句提纲挈领的话告知邮件重点。

　I am writing to inquire ?

　写信来询问有关 ?

　I am writing inreference to ?

　这封信是关于 ?

　回信的开头可以说

　Thank you for reaching out to us regarding ?

　感谢您联络我们 ?

　in reference to 和 regarding 是?有关关于?的意思。行文中使用会比较正式，我们熟悉的about比较口语化，邮件中最好不要用。对比感受一下：

　口语：I?m talking about the meeting scheduled for next week.

　正式：I am writing inreference to the meeting scheduled for next week.

　正式：I am writing to you regarding the possibility of scheduling a meeting for next week.

　这里in reference to与regarding的一点点不同在于，inreference to用于已经跟对方提到过的事而regarding的用法比较广泛。

　三、邮件第三步：正文

　Content

　商务邮件最重要的一点就是要简～单～明～了!直入主题，不要用大长句，这里不需要你得瑟自己的水平。

　?我已将粘帖至附件?~也是经常使用的句子。

　Please review the attached documents thoroughly.

　请仔细查阅附件。

　I have attached the previously mentioned documents for your review.

　上述所提文件已附在文章附件请查阅。

　Please see the attached documents for a quotation of the requested services.

　请参阅附件内的服务相关报价。

　四、邮件第四步：结尾

　Closing

　通常我们会客气地说，辛苦、感谢、随时沟通之类的。

　If you have any further questions or concerns, please don?t hesitate to contact me.

　如果您有任何问题欢迎随时沟通。

　Thank you for your time and consideration.

　感谢您的宝贵时间。

　I look forward to hearing from you.

　盼复。

　邮件第五步：结尾敬语&签名档

　Sign off and signature block

　这里注意，只要首字母大写就可以了，不用全部大写哈!

　Sincerely,

　Yours sincerely,

　Respectfully,

　Best regards,

　在北美很少人会用 Regards,Best regards,因为不是很正式，Sincerely是最保守安全的用法!

　签名档要跟着结尾敬语后面：

　Sincerely,

　John Smith

　Sales Representative, Flooring Company

　+886-900-000-000

　五、进阶万金油句子

　请别人帮忙的邮件

　At your convenience, would you please send me.....

　客气一点，最后加上Thank you for your assistance.

　如果是回答对方的问题，最后加上Hope this answers your question. Let me know if further detail/explanation would be helpful.

　寻求意见

　Our team would appreciate your insights/input on.....

　Due to the short time frame for this proposal, prompt reply is greatly appreciated.

　会议取消通知

　I want to be mindful of your time and we don?t have any updates at this point; therefore I suggest that we cancel/reschedule today's meeting. If you disagree or need assistance, please let us know.

　My apologies for the late notice, but i need to reschedule tomorrow's call. There remain a few open items we need to address, therefore i will send out a new invite once we agree upon a time.

　道歉

　My sincere apology for this unfortunate situation; I will address to my team immediately.

　Again，pleas eaccept my most sincere apology.

　文件草稿请求上司过目

　Attached is thedrafted xx file. It is still a work in process but I would like to see ifanything immediately stood out to you as odd or worthy of follow-up.

　休假或无法及时处理邮件时，自动回复内容可以参考以下句子

　Thank you for youre-mail. I will be out of the office on vacation from XXX - XXX with no access to e-mails. I apologize for any delay in response to your e-mail. I will respond to your e-mail as quickly as I can when I return to the office on Monday, April 18th. Thanks!

　Thank you for youre-mail. I am out of the office in meetings on XXX and XXX with limited accessto e-mail. If you need immediate assistance, please contact me via my mobilephone. Thank you!

　邮件问好 (美国人好喜欢用hope)

　周一/二可用：

　I hope that yourweek is off to a great start.

　Hope you had agreat weekend.

　万能的：

　Hope you?rewell/Hope you are doing well.

　I hope thismessage finds you well.

　TIPS 让邮件锦上添花

　连接词的.使用

　快抛弃BTW吧，在一个邮件里说起另外一件事情，你可以用in addition to/additionally/furthermore

　多使用被动语态

　邮件或者正式的文件里，被动语态会显得更专业。比如需要某样东西，把I need xxx改成xxx is required.是不是看上去专业多了?

　还有一个例子可以省掉主语，把句子结构改成Itis+动词，比如It is proposed that/It is confirmed that...

　多注意nativespeaker的用词

　注意用他们常用的同义词替换你常用的。比如because of 可以用due to替代;比如请别人核实问题的时候不要只会用check, clarify/verify/cross verify都非常好用;比如表示在某件事之前除了before你还可以用priorto;表示在某件事之后除了用after还可以用upon(当然用法有一些区别，举例：Let's talk about this after you come back改成Let's talkabout this upon your return)

　类似的同义词，如果用的时候不确定用法是否有区别，随时查字典即可。

　两个投诉句式

　There were somesmall issues which we probably need your attention to look upon.

　Due to thediscrepancies in xxx issue we need your attention to resolve the problem.

;

发英文邮件的格式范文3篇_英语邮件这样写

下面是一封英语电子邮件，大家可以欣赏和参考一下（下边带翻译）。

Dear friends:

I'm xxx . I'm very happy?to make friends with you ,?I always think you are a very brave girl(boy) . You always smile , your smile let I was moved . For I have a?friend like you and feel a sense of pride , at the same time I also know that your family situation. So I want try my power to help you , poverty is not your fault , I hope you can keep positive optimistic attitude, no matter what happened . Because my friends are strong, I?believe you can do it . Finally sent to my most sincere blessings, wish you will always have a heart filled with excitement .

yours

xxx

2011-6-17

亲爱的朋友们: 我是 xxx。我很高兴和你交朋友，我一直认为你是一个非常勇敢的女孩(男孩)。你总是微笑，你的微笑让我感动。对于我有一个像你这样的朋友，我感到很自豪，同时我也知道你的家庭情况。所以我想尽我的力量来帮助你，贫穷不是你的错，我希望你能保持积极乐观的态度，无论发生什么事。因为我的朋友很坚强，我相信你能做到。最后送给我最真挚的祝福，愿你的心永远充满激动。

Yours

xxx

2011-6-17

　电子邮件即E-mail是如今我们做电子商务使用最普遍的一种联系手段。需要写的英文邮件多了，就觉得很吃力，尤其是当需要经常写给同一个人时。那么发送英文邮件的格式是怎样的呢？下文是我为大家整理的发英文邮件的格式的 范文 ，仅供参考。

　发英文邮件的格式

　英文电子邮件的基本要素是主题、称谓、正文、结尾用语及署名。

　电子邮件最重要的部分是主题，假设我们都是很忙的人，在打开邮箱阅读邮件时，第一眼看到的就是邮件的主题。所以，主题应当做到言简意赅并突出邮件重要性。英文邮件的主题需要注意不超过35个字母，将位于句首的单词和专有名词首字母大写。比如：Some questions about C++.在比较正式的格式中，需要把每个单词的首字母大写(介词、冠词除外)。

　称谓如果是第一次给对方写信，那么称谓最好用?Dear+全名?，这样会让人感觉比较正式。如果对方以非正式口吻来信，我们也可以类似非正式地回复。比如：?Hello/Hi Lillian?。在实际通信中可能遇到不知道对方姓名，可以用?Dear+对方头衔?，如?Dear President?，或者?Dear+Sir/Madam?形式。英国人习惯在称呼后加?，?，美国人习惯在称谓后加?：?，有时也可以不加任何标点，是具体情况而定。

　在书写正文时，把最重要的事情写在正文最前面或者邮件内容较长时写在第一段。为了让收件人阅读邮件比较舒服，我们需要注意邮件正文结构的美感，邮件段落最好控制在两三段之内。如果一封电子邮件涉及多个信息点，我们可以采用分条目的 方法 ，如符号、小标题、编号来使得邮件想要表达的内容层次清晰。邮件内容应注意单词的拼写、大小写、标点、语法等。所谓以小见大。

　结尾语在正文之后添加。注意一般结尾语中只有第一个单词首字母大写而剩余单词都小写，此处与称呼不同。

　一般电子邮件：

　Sincerely,

　Sincerely yours,

　私人电子邮件：

　Regards,

　Best wishes,

　Best regards,

　With best wishes,

　Wish best regards,

　Yours,

　Cheers,

　As ever,

　With love,

　Affectionately,

　......

　在正文最后需要署名，可以写全名，也可以只写名字。需要辨明性别时可以在姓名后面注明(Mr./Ms.)。对于咱们中国人，为了区分姓和名，可以把我们的姓的字母全部大写，例如XIONG Lillian.如果写信人代表的是一个组织或部门，应在名字下一行写上自己的职位、所属部门。

　邮件中常用词汇：

　附件attachment I am attaching the report.我把 报告 放在了附件中

　转发forwarded I've forwarded your e-mail to Alice.我已经将你的邮件转发给Alice

　保持联系 stay /keep in touch

　对方告知决定. Please let me know your decision as soon as possible.

　写信给别人时一般常用How are you been recently?

　回复别人邮件时一般常用I am happy to receive your e-mail.

　实用邮件举例：

　工作求职

　工作求职类的邮件大体分为申请职位、介绍自己、期待回复、表达谢意几个部分。 i.e.

　Dear Sir/Madam,

　I am writing to apply for the position of ...as posted in your website.

　Introduce yourself...

　Please find attached a copy of my resume for your review.我的简历请见附件，作为参考。

　或者：Please refer to my attached resume for a summary of my skills and experience. I am looking forward to you. Thank you very much for your time and consideration. Yours sincerely,

　Lillian Xiong

　表达谢意

　日常生活中经常会使用到表达谢意的邮件，在国外，参加完朋友邀请去的一次party，或者接受了别人馈赠的礼物等情况下都需要写一封thanks letter。而此类邮件也非常好写，只要能够表达自己对收件人的真挚的感激之情即可。

　Dear Alice,

　Thanks so much for the lovely dinner last night. It was so thoughtful of you.I would like to invite both of you to my house when you are available.

　Best regards,

　Lilian

　咨询了解

　咨询了解类邮件的目的是想要得到关于某人、物的一些信息。邮件具体内容大致包含如下：

　1)告知对方你是如何得知其信息的，比如报纸、网站等。

　2)说明自己想要了解的东西，当咨询信息较多时，最好列举出来，as 详细、清晰 as possible.

　3)末尾用一句话结束 总结 这次咨询。

　I am writing to request information about sth.

　I would like to request a copy of sth.

　最后表达希望时用语：I look forward to hearing form you soon.期待尽快收到您的回复。

　英文电子邮件格式

　Dear Mary,

　This is Tom.....

　Look forward to seeing you soon.

　Best regards,

　Tom Yu

　(以上每一行,或者每个段落,都是左对齐的)

　一、主题

　主题(Subject)框的内容应简明地概括信的内容，短的可以是一个单词，如greetings;长的可以是一个名词性 短语 ，也可以是完整句，但长度一般不超过35个字母。

　YES：Supplier training

　NO：professional trainees from sister company should abide by rule of local company(太长)

　主题框的内容切忌含糊不清。

　NO：像News about the meeting 这样的表达，

　YES：应改为Tomorrow's meeting canceled。

　一般来说，只要将位于句首的单词和专有名词的首字母大写即可。另外一种较为正规的格式可将除了少于5个字母的介词、连接词或冠词之外的每一个单词的首字母大写。

　YES：New E-mail Address Notification;Detailed calculation

　NO：detailed calculation

　视信的内容是否重要，还可以开头加上URGENT或者FYI(For Your Information，供参考)，如：URGENT：Submit your report today!

　二、称呼

　1、E-mail一般使用非正式的文体，因此正文(Body)前的称呼(Salutation)通常无须使用诸如Dear Mr. John之类的表达。在同辈的亲朋好友或同事间可以直呼其名，但对长辈或上级最好使用头衔加上姓。YES：Tommy，或者Mr. Smith。

　2、称呼和正文之间，段落之间，正文和信尾客套话之间一般空一行，开头无须空格。如： Jimmy,

　I received your memo and will discuss it with Eric on Wednesday.

　Best,

　David

　3、人家的名字千万不要错,老一辈的看到名字错就干脆撵去垃圾桶. 同样, 头衔都不要错. 头衔或学位,任择其一吧.以下是一样的: Howard E. Wyatt, Dr. Howard E. Hyatt

　4、多过一个男人,用Messrs,就是Misters的意思,不过不要跟名字,跟姓就行啦.

　YES: Messrs. Smith, Wyatt, and Fury 。女人呢? YES：用Mesdames, Mmes., or Mses. 同样不要跟名字. 例子: Mses. Farb, Lionel, and Gray 。男女一齐呢? 弄清楚称呼就行.例如: Dr. and Mrs. Harold Wright ;Mr. Harold Wright and Dr. Margaret Wright ;Mr. and Mrs. Harvey Adams-Quinn 。

　5、有人有自己头衔就要跟紧,例如有人有荣誉学位就不喜欢用一般的头衔,有时大头不知道对方头衔,干脆用Ms.算了. Ms. Sarah Gray

　6、职衔短可以一行过,长就下一行吧.例如:

　Ken Green, President /Ken Green /Vice President of International Operations

　NO：Ken Green /Vice President of Unicom China

　YES： Ken Green /Vice President, Unicom China

　7、老外的名字有时有Jr. 或 Sr.,之前的逗点是随你喜欢的,以下都是正确,不要笑人:

　YES：Michael J. Smith, Jr. /Michael J. Smith Sr.

　8、用人家的名字总好过人家的头衔称呼. 如果没有名字,或者是很正规信的信件,可以考虑这些： Dear Committee Member:

　Dear Meeting Planner:

　Dear Colleagues: To All Sales Reps:

　To Whom It May Concern:

　Dear Sir or Madam:

　Dear Madam or Sir:

　Dear Purchasing Agent:

　如果是全公司：

　YES： Gentlemen or Ladies: Ladies or Gentlemen:

　9、有时见到人家用冒号就说人家错,其实也未必啊,看:

　YES：Dear Mr. Jones: (非常正规) Dear Joan:

　Dear Jim, Jim, (非正规)

　三、结尾部分

　A、书信的结尾致意要留意,弄清大家的关系才选择用词,例子:

　1、 Very Formal非常正规的(例如给政府官员的)

　Respectfully yours, Yours respectfully,

　2、 Formal正规的(例如客户公司之间啦)

　Very truly yours, Yours very truly, Yours truly,

　3、 Less Formal不太正规的(例如客户)

　Sincerely yours, Yours sincerely, Sincerely, Cordially yours, Yours cordially, Cordially,

　4、Informal非正规的(例如朋友,同事之类)

　Regards, Warm regards, With kindest regards, With my best regards, My best, Give my best to Mary, Fondly, Thanks, See you next week!

　有时在we, I, and you之间选择是很烦的事-- 如果是公司代表联络生意之类,可以用: We will reimburse you for these legal expenses. Sinopec will reimburse you for these legal expenses. 如果单纯说你自己,可以用: I found the brochure very informative. 有时可以一起用啦...: We are pleased to offer you the position of sales director, and I am looking forward to our Tuesday morning meeting.

　那么I和you呢?好烦好烦.一般来说,收信人的利益比较重要,名义上都要这样想.给人尊重的语气就一般不会错了. 多用you有时会有隔阂的感觉.

　You will be pleased to learn that you have been selected to serve on our advisory board. Your prompt response will be appreciated. (好像欠你一样)

　I am pleased that our board has selected you as the best qualified candidate to serve on our advisory board. I hope you?ll agree to serve. (这就友善多了)

　Your book was well written and comprehensive. (不用你来判断我呀~~)

　I thoroughly enjoyed your book and found an answer to every one of my questions about performance appraisals. (客气一点,人家受落)

　总之,语气和宾词的运用得当能决定你的礼貌程度.

　B、信尾客套话(Complimentary close)通常也很简明。常常只须一个词，如：'Thanks'，'Best'，'Cheers'，不需要用一般信函中的'Sincerely yours'或'Best regards'。

　C、签名：不要把Mr., Ms., Mrs., Dr.之类一起签,人家会笑你的... 签名也看信件的语气.给朋友或公司客户,签Bill也可以,给陌生人就最好用Gates或者Bill Gates啦.

　发英文邮件的格式范文一

　Dear Sir/Madam,

　I am writing to apply for the position of ...as posted in your website.

　Introduce yourself...

　Please find attached a copy of my resume for your review.我的简历请见附件，作为参考。

　或者：Please refer to my attached resume for a summary of my skills and experience. I am looking forward to you. Thank you very much for your time and consideration. Yours sincerely,

　Lillian Xiong

　发英文邮件的格式范文二

　Dear Mr./Ms,

　Mr. John Green, our General Manager, will be in Paris from June 2 to 7 and would like to come and see you, say, on June 3 at 2.00 p.m. about the opening of a sample room there.Please let us know if the time is convenient for you. If not, what time you would suggest.

　Yours faithfully,

　发英文邮件的格式范文三

　Dear Mr/Ms,

　I represent the W/P Electronics Company in Dallas, and will be in Kunming from next Monday to Friday, (October 5-9). I should like to call on you to discuss our new monitor. Would 0930 hours on Tuesday, October 6 be convenient?

　I shall be in Beijing, at the Great Wall Hotel, from Tuesday, September 29, until Sunday, October 4, where a message will reach me. If the day is not convenient, will you please suggest another.